Streamline Your Maximo Queries with the Custom Query Manager App
IBM Maximo offers powerful querying capabilities, but managing user-created queries can be a real headache. There's no centralized way to edit or transfer ownership of saved queries. This can lead to several issues, especially in large organizations:
- Orphaned Queries: When users leave the organization, their queries become orphaned. Updating details from the backend becomes difficult, potentially causing errors or improper loading of start centers that rely on those queries.
- Inefficient Management: Lack of a central location for managing queries makes it cumbersome to track ownership, edit details, or redistribute queries as needed. This can lead to confusion and wasted time for both users and administrators.
- Limited Collaboration: Sharing or collaborating on queries can be challenging without a clear understanding of ownership and access rights.
Introducing the Query Manager App
This blog post introduces a custom Maximo application called "Query Manager" that simplifies query management for both users and administrators. Built as a Power Application on the Query object, Query Manager provides a user-friendly interface for:
- Viewing Query Details: Users can access basic information about a saved query, including its name, description, and owner.
- Editing Queries: Users can easily modify their own saved queries directly within the application.
- Transferring Ownership: Administrators can take ownership of queries created by other users, ensuring proper maintenance and access control.
Enhanced Visibility with Start Center Usage Table
Query Manager goes beyond basic query details. It includes a table that displays a list of start centers where the selected query is currently used. This allows users to quickly understand the impact of a query and its potential impact on reports and workflows.
Here is how it look in action:
Benefits of Query Manager
- Improved User Experience: Streamlined editing and ownership transfer capabilities empower users to manage their queries effectively.
- Enhanced Control for Administrators: Administrators gain the ability to take ownership of orphaned queries or redistribute them as needed.
- Increased Visibility: The start center usage table provides valuable insights into query utilization, aiding in decision-making and optimization.
- Reduced Risk of Errors: By facilitating ownership transfer, Query Manager eliminates the need for potentially risky backend updates when users leave the organization.
Building the Query Manager App
Developing the Query Manager application requires familiarity with Maximo customization tools. Here's a high-level overview of the steps involved:
- Create a New Power Application: Design the application interface using Maximo's Application Designer. Include sections for query details, edit and ownership buttons, and the start center usage table.
- Develop Custom Logic: Create business logic to handle user actions such as edit query, transfer ownership, and retrieve start center usage data for the selected query.
- Implement Security: Ensure proper access controls for edit and ownership functionalities, restricting them to authorized users or roles.
1. Application XML :
Query Manager by Prashant Bavane
Conclusion
The Query Manager application effectively addresses a common challenge in Maximo: managing user-created queries. By providing a centralized platform for editing, transferring ownership, and visualizing start center usage, Query Manager empowers users and administrators to leverage Maximo's querying capabilities more efficiently.
Next Steps
- Explore Maximo's Power Applications and customization options to build your own Query Manager app.
- Consider integrating additional features like search functionality or query version control.
With Query Manager, you can take control of your Maximo queries, enhancing user experience, streamlining management, and reducing the risk of errors associated with orphaned queries.